Note: When adding a new person, the address can be added as part of that process. For more information about adding a person, refer to Adding Person.
When an initial search of the database does not locate an existing address matching the search parameters, select the Add Address button to add the address. For more information about searching addresses, refer to the Address Search section of Searching Master Records .
The following fields are required if configured as such for your agency:
| • | County |
| – | Your agency administrator can require you to enter the County by setting the ADDRESS_REQUIRE_COUNTY Maintenance Value flag to Y. Refer to your agency administrator for more information. |
| • | Latitude and Longitude |
| – | Your agency administrator can require you to enter the Lat and Long by setting the ADDRESS_REQUIRE_LAT_LONG Maintenance Value flag to Y. |
The top Address Search line can be used to type part or all of the address on one line and perform a Geo Search against Google Maps, or you can add the Street #, Direction, Street Name, Type, and City, and State in the appropriate boxes then click to Geo Verify.
Note: It is important that all addresses are saved with their corresponding coordinates as Online RMS uses the information when performing event mapping.
The Geo Search returns either an exact address match along with a map showing a pin positioned on it and will fill in the Latitude and Longitude for the searched address, or a possible list of address matches from which you choose fills in the Latitude and Longitude information. If the returned pin on the map is not in the exact location, you can move the pin by clicking on the map in the location that the pin should be positioned; this updates the Latitude and Longitude coordinates.
Example of an exact match:
If multiple addresses appear in the list a Use This Location link appears next to every listed address record. Click the Use This Location link to choose a selected address and add it to the record.
Once the correct Geo Location is selected and the coordinates are updated, verify the address information entered into each field.
Note: Vehicle, Gang, and Organization information is added by using the same process; searching for an existing record first. If the record does not exist, select the add hyperlink.
Intersection information can be parsed from Google search results and imported into the address record.
Enter the intersection information into the Address Search field then click Geo Search. to view the Goggle search results.
In the Google search results window, click the Use This Location link to parse the intersection information and import into the record.
For events occurring at locations that are not at a specific address, you can drag the map marker location on the map to use Geo-Coordinates for that location. Choose a result from the location matches found, then drag the Map Marker to the exact location on the map to update the Geo-Coordinates for the Master Location record.
A message appears stating that moving the marker results in a change to the lat long, but not the written address. Select No to abort the change, or Yes to continue.
When choosing a Country other than the United States, the system does not validate or enforce Zip Code entry rules.
You can add caution codes to an address after saving the record.
Click Add Caution Code to open the Add Caution Code window.
Select the Caution Code and enter the needed information, then click Save.
You can then add related events to the Caution Code.
For more information on Caution Codes, refer to Caution Codes.